Project Management Analyst

Project Management Analyst
Hours of Operation: Monday-Friday 9am-6pm CST
Duration: 1 year contract with benefits!


Summary
The candidate will be part of the GTE (Gas Technology Equipment) project Installation and Commissioning team, and will work in close connection with customers, Installation Managers, sourcing, finance and the project site team. They will be responsible for the wing-to-wing management of the invoice process, from the collection of timesheets, preparation of invoices and follow-through of payments. In addition, the successful candidate will manage vendor invoice process for Installation & Commissioning activities, ensuring timely and accurate processing of Project related payables. They will also be accountable for the timely management of shipping invoice process to support logistic activities. Other activities to be covered include management of shipping invoices.

Key Responsibilities include but are not limited to the following
Accounts Payable (AP):

• Process vendor invoices and ensure timely payments.
• Reconcile AP transactions and resolve discrepancies.
• Monitor aging reports and manage payment schedules.
• Maintain vendor records and ensure compliance with internal policies.

Accounts Receivable (AR):

• Generate and send customer invoices.
• Monitor incoming payments and follow up on overdue accounts.
• Reconcile AR ledger and ensure accuracy of customer balances.
• Collaborate to resolve billing issues.

General:

• Assist with month-end and year-end closing activities.
• Prepare financial reports related to AP/AR performance as QMIs.
• Support audits by providing documentation and explanations.
• Identify process improvement opportunities and support automation initiatives.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field.
• 2+ years of experience in AP/AR or general accounting.
• Proficiency in ERP systems (e.g., SAP, Oracle, NetSuite) and Excel.
• Strong analytical and problem-solving skills.
• Effective communication skills and ability to work cross-functionally.

Desired Characteristics:

• Strong organizational skills
• Excellent attention to detail and organizational abilities.
• Finance fundamental background
• Program/Project Management skills
• Written and verbal communication skills
• Time management skills
• Interpersonal and facilitation skills with the ability to influence others
• Proficiency in MS Office (Excel, Word, PowerPoint)