Executive Assistant

Position Title: Executive Assistant
Location: Stafford, Tx
Pay Rate: $25/hr+ (benefits)
Industry: Oil & Gas

Position Overview
We are seeking an experienced and highly organized Administrative & Business Operations Specialist to provide critical support to our department and its executive leadership. In this pivotal role, you will be the operational backbone for a dynamic team of 70+ members, ensuring seamless day-to-day functions, managing complex logistics, and contributing to key business processes. The ideal candidate is a proactive problem-solver who excels in a fast-paced environment and handles confidential information with the utmost discretion.

Key Responsibilities

Operational & Logistical Leadership

• Plan and execute all logistical details for department events, high-level meetings, and executive travel.

• Manage office inventory and supplies; serve as primary vendor liaison for procurement and negotiations.

• Maintain the integrity of critical departmental databases, distribution lists, and contact directories.

• Uphold and contribute to the continuous improvement of operational procedures and guidelines.

Business & Financial Support

• Conduct research and compile data to support business initiatives, reports, and presentations.

• Assist with bookkeeping tasks, including processing invoices and supporting financial transaction procedures.

• Contribute to the preparation of financial summaries and operational documents.

• Handle sensitive and confidential business information with professional judgment.

Office Management & Team Support

• Ensure a professional, organized, and efficient office environment.

• Provide direct administrative support to executive-level managers and assist other team members as needed.

• Coordinate basic upkeep and management of office equipment.

Qualifications & Requirements

• 5+ years of experience in an administrative, operational, or business support role, with a proven track record of supporting executive-level management.

• Associate’s degree required; Bachelor’s degree preferred.

• Exceptional written and verbal communication skills, with the ability to interact professionally with all levels of the organization.

• Superior organizational, time-management, and multitasking abilities, with a keen attention to detail.

• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with database management.

• Demonstrated aptitude for quickly learning new software platforms and office systems.

• A proactive, resourceful, and team-oriented approach to navigating complex support needs for a large team.