Administrative Assistant / Clerk

Administrative Assistant (Distribution Center)

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Position Overview
We are seeking a detail-oriented and organized Administrative Assistant to support daily operations within a fast-paced Distribution Center environment. This role provides clerical, administrative, and operational support across multiple functions including sales, HR, payroll, and office management.

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Key Responsibilities
Sales Support

• Answer and direct incoming calls; support front desk/reception duties
• Enter and process customer orders, including urgent requests
• Prepare and distribute sales materials (copying, laminating, etc.)
• Track and maintain sales-related data and reporting boards
• Assist with meeting coordination, notices, and materials

Administrative Support

• Coordinate employee events, meetings, and catering logistics
• Manage incoming/outgoing mail and shipments
• Maintain office directories and schedule conference rooms
• Ensure compliance with internal audit guidelines
• Provide general administrative support to leadership

Human Resources Support

• Assist with new hire onboarding and orientation processes
• Collect and maintain employee documentation and required postings
• Support compliance tracking (training, certifications, safety records)

Payroll & Records

• Maintain timekeeping records and support payroll processing
• Monitor timekeeping systems for accuracy and compliance
• Assist with audits and reporting as needed

Office & Equipment Support

• Maintain office equipment and coordinate service requests
• Support phone system and voicemail administration

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Qualifications
Education

• High school diploma or GED required
• Some college coursework preferred

Experience

• 0–3 years of administrative or clerical experience
• Prior experience in an office or distribution environment preferred

Skills

• Strong customer service and problem-solving abilities
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Excellent organizational and data entry skills
• Professional phone etiquette and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Bilingual skills preferred (Spanish)

Additional Requirements

• Ability to lift up to 50 lbs. occasionally
• Must be able to pass background, credit, and drug screening
• Flexible schedule availability

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Work Environment
This role operates within a distribution center setting and may require adherence to safety protocols, including the use of personal protective equipment (PPE) as needed.