Project / Site Admin

Supplier Bill Rate: ***
Manager wants local candidates only as no Per Diem is offered for this role.

Position Title: Site Administrator

Estimated Start Date: ASAP
Assignment Length: 12-18 months
Est Hours Per Week: 50
Work Schedule + Time Zone: M-F 6:30AM - 5:00PM CST
Temp to Hire (Y/N)? N
Assignment Address: 998 Boolean Dr, Clarksville, TN 37040
Remote or Onsight? Onsite
Is this a Safety Sensitive Position (if you do not know, please ask your upper management) No
PPE Requirements if any Hard Hat, FRCs, Steel Toe Boots, Safety Glasses, Reflective Vest, 4 Gas Monitor
Working Conditions (IE Office, Warehouse, Ect) Office at Construction Site
If heights, how high? Over 20 feet
If driving, what will they be driving? N/A
If lifting how many pounds? ?/= 40lbs

Job Description:

The Site Administrator candidate will be responsible for overseeing the administrative and operational function of a construction sites office, ensuring smooth workflow and supporting the Air Liquide Site Construction Management Team. This role involves managing office staff, handling communication, document control - maintaining construction and QA/QC documentation, correspondence, Request for Information and Change Order logs, and assisting with site procurement and material management. Essentially they act as a bridge between the site and the home office, facilitating efficient project execution.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Actively supports Air Liquides commitment to safety, its Life Saving Rules and Stop Work Authority
Coordinates and leads activities of document control to ensure on-time delivery of revised drawings to/from the contractor for multiple projects
Partners with the project management team to ensure consistent document control practices and procedures are used by all project document controllers
Ensures project schedules are met with regard to processing documents
Understands internal and external metadata requirements Recommends improvements to process.
Assist in arranging staff housing and site visits of leadership team
Assist in site orientation and safety audits as directed by HSES lead
Leads site setup and demobilization for construction phase of project
Leads progress of project handover requirements for hard and soft copy documents upon project completion
Establishes and maintains a project archiving strategy for hard copy project documents
Tracks distributions of project related material
Supports global multi-office execution by maintaining interfaces between CM personnel and project teams in different offices
Record, Issue and File minutes of meetings to document discussions and action items
Create purchase requisitions, change orders for processing. Manage and review invoices for accuracy and approval


EDUCATION AND EXPERIENCE
High school diploma or equivalent required
4+ years experience in Engineering related Document Management
College degree is not required
Proficient with Google Workspace

KNOWLEDGE, SKILLS AND ABILITIES
Ability to effectively manage large and complex tasks
Excellent communication and coordination skills
Ability to interact effectively with other entities / disciplines / departments / projects
Strong organizational and people management skills
Evaluate difficult issues and ability to implement corrective actions
Understand the basics of Air Liquide technology: air separation units, backup systems, water treatment.Technically capable
Construction admin experience is required in addition to document control
Mastery of Google suite of products
Bluebeam a plus