Administrative Assistant

Actual Job Title: SENIOR ADMINISTRATIVE ASSISTANT

Overview

Set your course with ***, the global leader in cutting-edge technology across energy, defense, aerospace, manufacturing, and entertainment. Here, we don t just recognize your innovative contributions we celebrate them. Connect your skills and determination with the forefront of applied technology and thrive on solving pressing challenges. You re not just starting a job; you re defining a unique career journey.

ADTECH: So, if you re ready to defend the boundaries of innovation and be the vanguard of advanced solutions, the mission you ve aimed for is aligned with us.

Position Summary and Location

The Senior Administrative Assistant reports to the OTECH Office Manager. The Senior Administrative Assistant performs administrative tasks in support of projects/programs and other departmental tasks.

Duties and Responsibilities

ESSENTIAL

• Perform tasks including but not limited to: scheduling appointments, making travel arrangements, completing expense reports, providing meeting support, faxing/copying, maintaining supplies, record-keeping, and mail distribution.


• Receive and screen telephone calls and visitors.


• Handle customer/vendor contacts.


• Assist in preparation of slide presentations and database updates.


• Cover the main switchboard as required.


• Overtime may be required on an as-needed basis.

ADDITIONAL

• Additional duties as assigned.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Reporting Relationships

• Reports to the OTECH Office Manager.

Qualifications

REQUIRED

• Associates degree or equivalent experience (ten years total office experience; three years of experience working for executive-level managers).


• Strong working knowledge of MS Office Suite software.


• Knowledge of Windows-based Electronic Mail and data communications.


• Strong mathematical aptitude with the ability to perform complex calculations and analyze numerical data.


• Ability to work independently and prioritize workloads.


• High attention to detail and strong grammar and proofreading skills.


• Reliable team player, with good organizational, time-management, and problem-solving skills.

DESIRED

• Experience with DoD travel regulations, including Joint Travel Regulations (JTR), Defense Travel System (DTS) and GSA per diem rates.


• Proficiency in PeopleSoft and experience working with Enterprise Resource Planning (ERP) systems.


• Knowledge of web-based applications/conferencing.

Working Conditions

This position is considered OFFICE WORK which is characterized as follows.

• Almost exclusively indoors during the day and occasionally at night


• Occasional exposure to airborne dust in the work place


• Work surface is stable (flat)


• Requires working indoors in environmentally controlled conditions


• Job tasks are performed in close proximity to other people

Physical Activity/Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is considered LIGHT work.

OCCASIONAL

FREQUENT

CONSTANT

Lift up to 20 pounds

Climbing, stooping, kneeling, squatting, and reaching

Lift up to 10 pounds

Standing

Repetitive movements of arms and hands

Sit with back supported

Job Sumary:
Administrative Assistant

Shift: ['\uf0a7 Ability to work independently and prioritize workloads.', '\uf0a7 Associates degree or equivalent experience (ten years total office experience; three years of experience working for executive-level managers).', '\uf0a7 High attention to detail and strong grammar and proofreading skills.', '\uf0a7 Knowledge of Windows-based Electronic Mail and data communications.', '\uf0a7 Reliable team player, with good organizational, time-management, and problem-solving skills.', '\uf0a7 Strong mathematical aptitude with the ability to perform complex calculations and analyze numerical data.', '\uf0a7 Strong working knowledge of MS Office Suite software.']

Start: ['\uf0a7 Experience with DoD travel regulations, including Joint Travel Regulations (JTR), Defense Travel System (DTS) and GSA per diem rates', 'Knowledge of web-based applications/conferencing.', 'Proficiency in PeopleSoft and experience working with Enterprise Resource Planning (ERP) systems.']