HR Intern

Supplier Bill Rate: ***

Position Title: Human Resources Inter

Estimated Start Date: ASAP
Assignment Length: could be long term, up to 1 year if the worker wants to stay on that long
Est Hours Per Week: 30- 40
Work Schedule + Time Zone: 8:30-4:30 but it will also depend on the candidates availability and if they are still in school
Temp to Hire (Y/N)? potentially, need to determine
Assignment Address: 6201 Engineered Wood Way Sandston VA 23150
Remote or Onsight? Fully on site
Highest Level of Education Required for this Position: bachelor degree completed or in progress

Job Description:
A subsidiary of Air Liquide, Seppic has been developing, manufacturing and marketing a wide range of innovative ingredients for cosmetic, pharmaceutical, nutraceutical and veterinary products for over 75 years. Seppic combines multiple expertises in the fields of polymers, surfactants and emulsion technologies, active ingredients, biology, immunology, formulation, green chemistry, extraction and biotechnologies. Combining the dynamism of an international company on a human scale with the solidity of a large group, Seppic forms a team of nearly 800 talented men and women around the world who are passionate about what they do every day, serving their customers and the health, well-being and beauty of
all.

The Seppic Inc. manufacturing site, opened in 2020, is located near Richmond, Virginia, USA. The plant specializes in producing ingredients for cosmetic and pharmaceutical products. It has enhanced our proximity to our North American customers and increased our manufacturing capabilities worldwide.
Its overall concept was designed to incorporate the highest levels of manufacturing quality for cosmetic and pharmaceutical ingredients. All of the Good Manufacturing Practices (GMP) are integrated at the product flow level as well as at the individual flow level. The units, all outfitted with a self-cleaning system, are fully automated for consistent and easily traceable quality.
The plant has been designed with a minimal-waste or emission objective. The best available techniques were used to reduce waste and emissions to a strict minimum at their origin. The principles of recycling have been systematically adopted and final discharge treatment systems have been installed at the vent and waste-water levels to ensure there is minimal impact on the environment.

The HR Intern position is an opportunity to experience the full generalist realm of Human
Resources at Seppic Inc. The mission will seek to learn and actively participate in the day-to-day
operations of the HR department, supporting recruitment, onboarding, employee engagement,
benefits and to foster a positive and productive work environment.?
Leave Administration & Compliance
Serve as primary contact for employee medical leave procedures and tracking
Maintains integrity, confidentiality, accurate files, records, and tracking of documentation
Supports and assists with federal and state compliance reports, projects, and audits
Serve on the Quality audit team
Review and assist with updating organization policies, job descriptions and other compliance documentation

Management of Employee Benefits
Ensure new hire benefits are reviewed and entered into vendor systems, updated in MyHR as appropriate
Upon termination of employment, update plan ending and COBRA notifications
Update annual benefits summary sheets for both sites
Submit benefits reports to vendor for employee Total Rewards Statements
Employee Engagement
Manage the employee attendance and recognition program
Assist in coordination of employee business meetings, town hall events
Support planning & driving Wellness initiatives
Manage media communications & announcements on monitors
Assists with planning and execution of special events such as benefits enrollment,
organization-wide meetings, employee recognition events, holiday parties, and retirement
celebrations
Reports
Attendance, Hours and Weekly Headcount Reports
Cost Center Count Report for Finance
Weekly HRA report to Finance team
Assist with month end reporting to Seppic HR
Assist with year end reporting to Seppic HR
HR Priorities
Coordinate scheduling of job interviews
Assist with managing of HRIS information in MyHR
Assist with onboarding of new employees
Ensure relevant team are aware of new hire need for laptop, set up of training profile etc.
Partner with new employees to get benefits enrolled promptly and properly
Assist with posting HR communications in visible locations
Serve as champion for corporate initiatives and activities
Assist with payroll & benefits inquiries
Partner with HR to update and maintain office policies as necessary
Coordinate with IT department on office equipment as needed
Birthday, anniversary, sympathy recognition and acknowledgement

Interns must uphold ethical standards and integrity when handling sensitive confidential
information.
Proficiency in Google or MS Office (MS Excel and MS Outlook, in particular)
Time management skills and ability to multitask and prioritize work
HR interns should possess a blend of hard and soft skills.
Essential competencies include communication, organizational skills, and the ability to learn HR
practices.
Interpersonal skills, problem-solving, and attention to detail.
Understanding HR software, legal aspects of HR, and data analysis can be valuable.
Effective written and verbal communication is vital for interacting with employees, HR staff, and
stakeholders.
Accuracy in managing documentation and understanding compliance requirements.
Ability to learn quickly, adapt to new situations, and acquire new knowledge is essential.
Familiarity with HR systems and software is a plus.